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(g).      To convey to the Executive Committee all information that may be considered necessary for promoting the aims and objects of the Chamber.

 

(h).      To take part in the deliberations of the meetings of the Chamber which he is entitled to attend and to abide by the rules framed for the conduct of the business of the meetings from time to time.

 

(i).       To assist and cooperate with the Executive Committee in the field of trade, commerce and industry with specific reference to the trade or industry the Chamber is concerned.

 

(j).        The proceedings of the Chamber, will be treated by members as strictly confidential and will not be discussed in pubic.  Only the President (or his duly authorized nominee) will be entitled to make a public statement on behalf of the Chamber. If any member has failed to observe the rule requiring proceedings of the Chamber to be treated as confidential the Chamber may in writing call upon such member to resign from the Chamber.

 

                        ELECTIONS

 

15).      The election of the Chamber shall be conducted according to the procedure laid down in the Articles of Association and according to a schedule approved by the Executive Committee between the first day of July and 30th day of September each year subject to the following wherever applicable:

 

(a).       The election of the Members of the Executive Committee excluding President, Vice President shall be held by secret ballot.  The members of Executive Committee so elected shall proceed to elect from themselves President and Vice-President and their final result shall be officially announced at the General Meeting of the Chamber called for this purpose within fifteen days of the date of polling but before or on 30th September.

 

(b).      On completion of their term the retiring members of the Executive Committee shall not be eligible to stand for election or co-option for the Executive Committee in any representative capacity for the next one year. 

 

(c).       No voting by proxy or postal ballot shall be allowed.

 

(d).      No member shall be entitled to vote at any meeting of Chamber unless all moneys due on account of Membership fee or otherwise have been paid to the Chamber by the due date.

 

(e).       Voting rights shall accrue only after two year’s standing as member, except, for the first elections after the incorporation.

 

(f).       No member who has resigned or ceased to be a member or has been expelled from the Chamber shall be entitled to attend or vote at any meeting of the Chamber.

 

(g).      The President or whosoever be presiding over a meeting shall, in the case of equality of votes, have a second or casting vote except in the matter of any election of the Chamber.

 

 

 

 

            ELIGIBILITY TO VOTE

 

16).      A member shall be eligible to vote in election of the Chamber after completion of two year of membership in the Chamber provided such a member fulfills the conditions stipulated for the renewal of membership and the change of class of membership, if any, has been notified by the Secretary General with the approval of Executive Committee of the Chamber as the case may be, at least three months prior to announcement of election schedule.

 

17).      Every member eligible to vote shall deposit with the Secretary General of the Chamber the specimen signature card along with his / her photograph indicating his / her status in the firm, company or concern.  The right to vote shall be allowed only to the proprietor, partner or the director of the member firm or company, or a person not below the rank of General Manager authorized by the Board of Directors of a public limited company or a Multi-National company, as the case may be.

 

18).      The Proprietor, partner or director of the member firm or company concerned or a person not below the rank of General Manager authorized by the Board Directors of public limited company or a multinational company shall be entitled to cast his / her vote at the time of election only if his or her name has already been registered with the Secretary General of the Chamber and his name appears on the list of voters.  However, in the case of Associated Bodies, Chambers or persons a society or a trust etc., the member may be represented by an authorized person who is member of its Governing Body.

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